Church Position Descriptions
The role of the church elders as a group is one of service-leadership to the whole church, in all areas of the church. This makes it a particularly demanding position.
The team of elders is responsible for leading and equipping the church to fulfil its purpose by:
- Support of other church leaders (through training, mentoring, defence against criticism, etc.).
- Ensuring evangelism happens (through planning and execution of events, training of members, etc.).
- Nurture of church members.
- Taking up-front roles in worship services, and planning for worship services if others have not been appointed.
- Taking responsibility for administrative (ie overhead) tasks.
This position description is intentionally vague, because its scope is very large and because each elder must find their own approach to eldership.
Deacon and Deaconess
Deacons and deaconesses care for the practical, physical needs of the church. This includes:
- Greeting people and helping visitors to feel comfortable in the church building.
- Coordinating the collection of tithes and offerings.
- Maintaining the church property. This includes cleaning, and working with the Safe Place coordinator (for safety) or the elders or board (for non-safety) on maintenance and repair issues.
- Unlocking the building before each service, and ensuring the building is properly locked upon its completion.
- Organising for the foot-washing and communion services, and baptisms.
The treasurer oversees the collection, banking, and spending of church funds. Duties include:
- Supervising the collection, counting, receipting and banking of tithes and offerings and other funds received.
- Payment of bills and other expenses.
- Reconciliation of bank accounts.
- Reporting of conference funds collected, and remittance of these funds to the conference.
- Ensuring that insurance coverage is adequate and accurate.
- Preparation of reports to the business meeting.
- Long-term storage of records.
The treasurer is responsible for helping the church to manage its finances effectively. This includes the setting up and funding of accounts to ensure money is available for activities of the church (including maintenance and repair) as needed, and encouraging members to be faithful in the support of the church, both locally and world-wide.
The clerk is responsible for record-keeping in the church. This includes
- Recording the minutes of board and business meetings.
- Managing transfers of members in and out of the church.
- Quarterly reports to the conference, and other reports like lists of newly appointed church officers and conference session delegates.
- Sending news reports to the conference and/or Record for publication.
- Writing official letters sent from the church.
Safe place coordinator
The safe place coordinator is responsible for implementing safe place policies and procedures. Most of these are outside the control of the local church, and they are continuously evolving. Safe Places also include WHS (workplace health and safety).
The primary tasks of the safe place coordinator are:
- Maintaining records of working with children checks, and verifying online the WWCC of most church officers.
- Performing regular WHS audits on the church property.
- Ensuring that risk assessments are made for activities outside of normal Sabbath services, and that suitable risk mitigations are in place.
- Staying up-to-date with Safe Place training and the requirements of Safe Places, implementing other tasks as necessary.
The youth leader is responsible for
- Ensuring that the youth of the church are cared for and given opportunities to engage in the activities of the whole church.
- Promoting and overseeing evangelism activities targeted at youth.
The youth leader should perform the following tasks:
- Continue development of plans to evangelise the youth of Moree.
- Find resources to implement these plans. Ask elders or board members for assistance in this task.
- Ensure that plans are put into practice.
- Promote these activities to the youth (to get attendance), and to the whole church (to communicate to the whole church what is happening with the youth).
- Work with the elders to
- – Ensure that youth are encouraged, nurtured and cared for, especially at times when they need it the most.
- – Ensure that youth are given opportunities to be integrated into church life generally, so that youth are not isolated from the rest of the membership.
The youth leader will be assigned an elder or board member who is there for support, advice, training, etc. and who can stand up in defence of the youth and youth leader if required.
The music leader is responsible for the music at church services. The music leader should perform the following tasks:
- Ensure that musicians and music have been prepared for each worship service at which they are needed. This includes Sabbath School, the Sabbath main service, and outreach and evangelism activities.
- Ensure that rehearsals are held for each service, so that the music is performed with apparent ease.
- Organise practice sessions for musicians. This may extend to helping inexperienced musicians to learn.
- Work with the worship coordinator and preacher to select songs that re-inforce the theme of the Sabbath main service.
- Ensure that songs are chosen that are appreciated by the congregation. Participation is the gold standard – having people singing is the definition of success in this area.
The worship coordinator is responsible for planning the main service and for executing this plan.
This will ideally involve planning themes for each service, or even for longer-term themes.
The worship coordinator should perform the following tasks:
- Work with the elders to develop themes for the service.
- Decide which elements should exist in the service – some Sabbaths may be different from the norm.
- Educate and train church members in
- – the true purpose of the service (worship of God).
- – the true role of participants in the service (service to God and to the congregation).
- – how to effectively perform their part in the service (eg. announcing of offering, praying, welcoming).
- – Meet with each participant in the service.
- – Get the whole team of participants together for prayer just before the service begins.
- – Ensure that the service starts on time.
- – Prompt participants if necessary when it’s their turn to do their part.
The worship coordinator should work closely with the preachers, elders and music leader. The worship coordinator should also work with the youth leader and children’s ministry leader in the planning of their special services.
Children’s ministry leader
The children’s ministry leader is responsible for
- Ensuring that the children of the church are cared for and given opportunities to engage in the activities of the whole church.
- Promoting and overseeing evangelism activities targeted at children.
- Working closely with the safe place coordinator to ensure that policy is being followed, and to report any incidents or people that may be harmful to children.
The children’s ministry leader should perform the following tasks:
- Find teachers for each of the children’s Sabbath School levels that are required by the children who attend.
- Coordinates the activities the various children’s Sabbath Schools, and any other ministries directed at children.
- Develop plans to evangelise the children of Moree, find resources to implement these plans, and ensure that plans are put into practice.
- Promote these activities to the whole church (to communicate to the whole church what is happening in children’s ministry).
- Work with the worship coordinator to
- – Integrate children into the main worship service.
- – Ensure that worship services are child-friendly.